Open position with Giving Back to Africa: Administrative Director

Primary Responsibilities

Administrative Director,

Giving Back to Africa



The Administrative Director is accountable for ensuring the ongoing continuity of operations and curriculum delivery both in the U.S. and in the DRC through fulfilling responsibilities in the areas of administration, management of resources, financial reporting and compliance, and internal and external communications and marketing.

1.      Administration

  • Manages all activities of interns and volunteers, including assigning responsibilities and providing feedback and references, as needed
  • Creates role descriptions and sets expectations and objectives for any additional staff, paid or unpaid, including interns and volunteers
  • Builds and maintains tracking sheet of all systems in use, with passwords, that is accessible by no less than one board member
  • Procures facilities, materials, etc for DRC-based operations and staff, as needed

2.      Financial Reporting and Compliance

  • Monitors all incoming funds and sources, including any restrictions assigned, and all outgoing payments, including quarterly DRC transfers
  • Possesses working knowledge of the annual budget as demonstrated by decisions he/she makes re: prioritization and utilization of GBA resources
  • Informs board of any communications and/or concerns expressed by the DRC-based staff and/or PAID re: changes that may affect our functional partnerships and relationships
  • Works with Fund Development to forecast cash flows based on the identification and timing of incoming funding

3.      Resource Management and Internal Communications

  • Proactively identifies and communicates to Board President when role responsibilities are at risk due to competing priorities and/or unexpected barriers; receives approval to shift priorities when such shift jeopardizes completion of other AD responsibilities
  • Recruits volunteers, interns, and organizations who may provide such
  • Ensures volunteers’ and interns’ objectives are clearly defined and shared with board to ensure alignment and agreement on GBA priorities.  Develop success measures and provide progress reports
  • Develops forum, format, and cadence for ongoing communications with board and committees as needed between board meetings
  • Regularly communicates with and is available to DRC-based staff to ensure all needs are met, including resources, materials, funding levels, etc.
  • Acts as primary point of contact between PAID and Giving Back to Africa, resolving any issues, directing funding, developing solutions, etc.

4.      Communications and Marketing

  • Supports fund development director in creation and dissemination of marketing materials, including print, visual media, and updates of website and social media, etc.
  • Follows up on GBA curriculum, results, outcomes, events, etc., as well as other related stories to create a message, determine medium in which to present it, and “publish” in a timely and relevant manner
  • Maintains relationships with university and university associations and organizations to encourage and facilitate volunteer and internship opportunities

Skills and Competencies

For success in the Administrative Director role, the incumbent will rely on the following:


  • Ability to effectively and inspirationally articulate and communicate Giving Back to Africa’s “story” - mission, approach, fundamental beliefs, values, and successes
  • Relationship development and management
  • Organizational agility
  • Presentation skills
  • Time management and self management
  • Project management
  • Ability to deal with ambiguity
  • Drive for results
  • Perseverance
  • Personal integrity and highest professional conduct standards
  • Online and computer technical skills


  • Have a working understanding of the culture, systems (governing and educational), demographics, strengths, and opportunities of the DRC
  • Strong understanding of and experience in how NGO’s and/or non-profits work, including governance, funding, restrictions, organizational structures, etc.
  • Strong interest and/or experience in experiential education curriculum
  • Budget administration; business and financial acumen and literacy
  • Comfort with fund development

Flexible hours, approximately half-time, some telecommuting allowed

Salary: Consultant/Contractor basis at $17,000-$19,000 annually


Application Instructions:

Please send a resume, cover letter, and references to Michael Shermis, Giving Back to Africa Consultant ( by end of day November 6, 2013.


If you are interested in this position, please send a resume, cover letter, and references to Michael Shermis, Giving Back to Africa Consultant ( by end of day November 6, 2013.